How do they protect our files, physical or electronic, from falling in to hands that have no right to them?
Install security cameras & alarm systems. Depending on the worth of your files, you may also need to have a security guard, who has no simple access to the files but stays on post so when an alarm does sound, they will be there.
one. Secure physical files both in & out of the office. Keep confidential files in secure places. You may need to make use of safety boxes that can be opened only with several keys that are each held by a different person.
If your important documents need to be transported outside the office, make definite the courier is escorted by people whose main job is to watch over the files. You don't need your courier's briefcase to be carried away by some stranger when your courier's attention temporarily wanders, as what happened with the "confidential" documents on the Franco-British unmanned aerial vehicle project, which were carried away by a stranger while the executive carrying them was deliberately distracted by another man harassing the executive's female colleague.
In the event you are disposing of documents, it is best to get micro cut shredders, which shred paper in to three,770 bits in lieu of the average confetti shredder, which only cuts paper to 300 squares.
2. Secure your method network. Make definite your office computers are configured so it is impossible for someone to save anything on individual computers' hard drives. Everything ought to be created, saved, & modified within the method network. This way, every document created, saved, & copied can be monitored, & it can be basically tracked who is accessing any file at any time. This ensures internal documents don't get copied to personal drives & transferred to the hands of competitors or other entities that may have adverse motives against your company.
A secure method network also controls access levels: Which files can be accessed by clients, customers, employees, supervisors, managers, administrators?
Incidentally, keep in mind the more individuals who have access to your network, the more vulnerable it becomes. The US Pentagon itself has not been spared from cyber-attacks - in 2011, it lost to theft around 24,000 files - & it blames its vulnerability on its dependence not only on its internal computers but also on those of its contractors, including its utilities providers.
If you are doing business online, keep in mind that plenty of customers won't do business with a company that does not make definite knowledge security & encryption, to make definite that personal & private details such as credit card numbers do not fall in to the wrong hands.
To prevent malware assaults, make definite your firewall & antivirus offer high levels of security, & they are updated & activated in every single computer used by your employees. Orient all company members on company policies against downloading potentially harmful files or visiting open to doubt sites, & make definite everyone knows the direct & indirect consequences in the event that they are caught breaking company rules.
three. Install nice virus protection, firewalls, & backup systems. Theft is not the only thing you require to guard against. There's also malicious assaults, which aim to do nothing but destroy your files or crash your method.
Make definite that, ought to any of these physical or virtual calamities happen, you have a reliable backup & recovery method so your files are not irretrievably lost. Plenty of companies are using the cloud to make definite whatever happens knowledge will always be obtainable from any location.
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